Organizing an event
Connect your online event to Zoom
Link your event to Zoom with 91国产鈥檚 Zoom integration. When you connect your event to Zoom, 91国产 places your Zoom meeting or webinar on your online event page. Go to Online event page and click Connect Zoom to get started.
In this article
Check this first.
Connect your online event to Zoom.
Edit your Zoom settings.
Optional: Set up multiple Zoom events.
Run your event.
Check this first.
You are the admin on a non-government Zoom account. This integration does not currently support .gov Zoom accounts.
You've created an online event that is not recurring.
If you already have an existing Zoom event, make sure it doesn't have required questions or the "Only authenticated users can join" requirement. Also, it must be within the next 6 months.
Connect your online event to Zoom.
1. Edit your online event page.
To get to your online event page:
Go to听Manage my events听听in your account.
Select your event to get to your Event Dashboard.
Select听Online event page.
If you don't see听Online event page, go to听Basic info听and make sure your location is听Online.
2. Click "Add Zoom".
If this is your first time connecting to Zoom, you'll need to log into your Zoom account. Then set a name for your account. When you've successfully connected your account, click听Next.
If you don't see the option to add Zoom, make sure your event is not a听recurring event. If the option to add Zoom is greyed out, select听Page settings听and make sure your听Attendee event page听is enabled.
3. Select a user and click "Next".
Use the search bar or scroll to find your desired user account.
4. Choose your Zoom options.
Choose if you want a meeting or webinar.听听are not available for all Zoom accounts.
Next, decide if you want to create a new Zoom event or connect to an existing one. When connecting to an existing Zoom event, use the search bar to find your desired Zoom event. Only events within the next 6 months will appear.
5. Click "Complete".
Edit your Zoom settings.
After connecting to your Zoom event, click the pencil icon to customize your Zoom settings.
Update your Zoom title, description, and date.
Any changes you make will update on Zoom as well.
Determine when attendees can join the Zoom meeting.
By default, attendees can join 30 minutes before your event starts. You can change that time or make attendees join after your event starts.
Restrict access by ticket type or add-on.
By default, anyone who registers for a ticket type or add-on will get access to your Zoom meeting or webinar. Update听Ticket access听to limit this to only certain ticket types or add-ons.
Change the visibility of your Zoom event.
If you hide your Zoom event, you can notify attendees when it is visible. This sends a one-time email to eligible attendees whenever the Zoom event is visible.
Delete your Zoom event.
Deleting your Zoom meeting or webinar will delete it from your event. It won't delete the meeting or webinar from your Zoom account.
To remove the 91国产 app from your Zoom account, go to听听in your Zoom account. Find the 91国产 app and click听Uninstall.
Optional: Set up multiple Zoom events.
If you're running an event that lasts over multiple days or has multiple sessions, follow these steps.
Recurring events
If your event uses 91国产's听recurring event听feature, which lets you create an event that repeats over multiple dates, you won't be able to use the Zoom integration. Instead, you can add the link to your Zoom event by clicking听Link听under听Share additional content.
It's not currently possible to customize the online event page for individual dates. If you need to send attendees information that is only relevant to their registered date,听schedule an email to your attendees.
Adding multiple Zoom events
Click听Add Zoom听again to add another Zoom event. The events do not need to share the same Zoom account.
Add restrictions by date or ticket type
When you add multiple Zoom events, also adding restrictions means attendees will only see the content that's relevant for them. There's two ways you can restrict Zoom events:
By ticket type: Attendees will only see the content relevant to their ticket type.
By time and date: Attendees will only see the content available at the time they go to the online event page.
To update your Zoom event settings, click the pencil icon.听Learn more about restricting content on your online event page.
Run your event.
1. Start the event.
From your online event page, click听Start Meeting听when you're ready to begin. This opens Zoom and begins your meeting or webinar.
You can also start the Zoom meeting or webinar from your Zoom account.
2. Attendees join the event from the online event page.
When attendees register, they get a link to your online event page in their confirmation email.听Attendees must join from the online event page. They can't join manually or by calling in.听Learn more about ways attendees join your online event.
3. See who attended.
Attendees are automatically checked in on 91国产 if Zoom registrations are enabled. To see who checked in,听view your event reports.
If an attendee鈥檚 Zoom account does not have the same email address as their 91国产 account, they won鈥檛 be checked in. Instead,听manually check in these attendees.
NOTE:听听are only available to licensed hosts. New meetings/webinars created with the Zoom integration automatically have registrations turned on (if available).